Medrecords AI in an IME practice
Short version: Medrecords AI is AI medical record review software for physicians: it turns a record file into a page-cited chronology and summary, and drafts reports from your notes. We make it and we publish this site. In the playbook it covers the record steps and the first draft; the policy, the notice, the log and every opinion stay with your practice.
Limits: This site gives templates and a process, not legal advice. We read the rules it cites on 2026-11-12; your state, your requesters' contracts and your counsel decide what your practice must do.
Which playbook steps it covers
| Playbook step | What Medrecords AI does | What stays with you |
|---|---|---|
| Record intake | Reads PDFs, scans and handwriting; removes exact duplicate pages before billing; flags records that look missing | Comparing the page count with the cover letter; requesting missing records |
| Chronology and summary | Builds a dated chronology and summary with a source page on every output line | Opening the cited page for each fact your opinion uses |
| Questions about the file | Answers with page citations | Searching a 2nd way when an answer says something is absent |
| Report draft | Drafts the IME report from your exam findings and notes | Editing every sentence; writing causation, apportionment, impairment, MMI and restrictions; signing |
| Examinee notice, AI use log, monthly review | Nothing. These are practice records | All of it, with the templates on this site |
Speed: about 1 hour per case. Product details: IME report drafting and Medrecords AI for IME clinics.
What it costs, as of 2026-11-12
| Item | Price |
|---|---|
| Record review | 10 cents per deduplicated page; 8 cents at 100,000 credits; 5 cents at 500,000 credits (1 credit is 1 page) |
| A report | $10 (100 credits) |
| Exact duplicate pages | Never charged |
| Subscription, seats, setup fee | None; credits never expire |
| Trial | After you book a demo: 7 days on 1 case, up to 1,000 pages, no card |
Example from the pricing page: a 1,847-page file with duplicates removed bills $184.70, with no add-ons. An on-premises license, for programs where records cannot leave the building, is quoted on a call.
What it means for your approved tools list
These are the facts you would put in Appendix A of the policy template, as Medrecords AI states them:
- BAA: signed at signup, before any record goes in.
- Training: customer records never train a model. That commitment sits in the BAA, not in a settings toggle.
- Security: HIPAA compliant and SOC 2; AES-256 at rest and TLS 1.2 or later in transit; multi-factor sign-in and role-based access per matter.
Read the documents yourself before listing it: HIPAA and BAA at Medrecords AI.
What it does not do
- It does not keep your practice's AI use log, send examinee notices or run your monthly review. Use the log template.
- It is not an ambient scribe and does not record or transcribe the exam.
- It does not retrieve records from providers. It reads the records you already have.
- It does not form opinions or sign anything.
- It has no self-serve public API; partner API access is by request.
Who should pick something else
- A practice that wants dictation of the exam itself: pick a dictation or scribe tool and put it through the same approval steps.
- An examiner with 1 or 2 short files a month: a tool priced as a small monthly allowance may cost less; price your own volume.
- A practice that cannot send records to any cloud and has no budget for an on-premises license: stay manual until that changes.
- A practice that has not written a policy yet: write it first. No tool, ours included, fixes a missing rule.
Test it the way the playbook says
Week 2 of the 30-day plan runs closed files you already reported on. Book a demo, then run 1 of them for 7 days, up to 1,000 pages, with no card, and count missed events and wrong pages: book a Medrecords AI demo.